Grant Details

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Authority

Summary

History of Funding

Approximately $17,000,000 was available in FY 2019.

Additional Information

Unallowable Expenditures include:

• It is recommended that grantees not make awards or contract with any party which is debarred, suspended, or excluded from or ineligible for participation in federal programs under Executive Order 12549, Debarment and Suspension.”
• Services provided by external organizations must be reasonable and necessary for the operation of the grant. Organizations without an approved restricted indirect cost rate cannot exceed eight percent (8%) of the award amount on items typically covered by the restricted indirect cost rate. Applicants selected for funding must inform their subcontractors that they cannot take a flat percentage of the grant award amount.
• No part time teachers or staff may exceed 29 hours per week. Prior written approval is needed from LDOE for any staff exceeds 29 hours per week.
• Uniforms are unallowable expenses unless the program provides a fifty percent (50%) match with other funds. 21st CCLC funds will only be utilized once the fifty percent (50%) match is met and documentation of the match has been provided to LDOE.
• Preparation of the proposal: costs to develop prepare and/or write the 21st CCLC proposal cannot be charged to the grant directly or indirectly by either the agency or subcontractor.
• Pre-award costs may not be charged against the grant. Funds can be used only for activities conducted and costs incurred after the start date of the grant.
• Please note that 21st CCLC funds cannot be used to pay for school-related and school wide athletics, or organized competitive sports activities, league fees and all associated costs, salaries or district dues and are strictly prohibited and considered supplanting. Competitive [interscholastic] sports costs are costs that would have been covered previously through other means, and therefore prohibited under the 21st CCLC program's supplement-not-supplant statutory requirement.
• Entertainment, refreshments, snacks: A field trip without the required academic support will be considered entertainment and not allowable. No overnight or out-of-state field trips are permitted.
• Uniform Guidance § 200.421 Advertising and public relations-(a) the term advertising costs means the costs of advertising media and corollary administrative costs. Advertising media include magazines, newspapers, radio and television, direct mail, exhibits, electronic or computer transmittals, and the like.” Applicants should review the Uniform Guidance for all points regarding advertising and public relations expenses.
• No construction can be completed with funds received from the 21st CCLC program, including capital improvements or permanent renovations. Grant funds cannot be used to purchase facilities, support new construction, renovate existing space or acquire land.
• Programs currently receiving subsidy from the Child Care Assistance Program (CCAP), which helps low-income families to pay their child care fees cannot receive both CCAP subsidy and 21st CCLC funds as this would be supplanting.
• 21st CCLC funds cannot be used to supplant other funds and 21st CCLC staff (when paid with 21st CCLC funds) cannot serve in multiple afterschool programming capacities or receive multiple salaries.
• Alcoholic beverages.
• Bad debts.
• Contingency provisions/reserves (except for those related to fringe benefits and determined using acceptable actuarial methods).
• Defense of civil or criminal fraud charges.
• Fund-raising to obtain capital or obtain contributions.
• One 21st CCLC grantee or a consortium partner serving as another 21st CCLC grantee's local evaluator could be a potential conflict of interest and is strictly prohibited.
• Supplanting federal, state, or local funds (e.g., using grant dollars to fund summer school classes previously offered and paid for by district or other funds).
• Direct charges for items/services that the indirect cost rate covers.
• Mechanized or motorized vehicles of any kind
• Purchase of furniture for the program or administrative staff (desk sets, computer lab furniture, tables, chairs etc.)
• Dues to organizations, federations or societies and personal benefits.
• Incentives for students or parents (e.g., plaques, trophies, stickers, t-shirts, give-a-ways).
• Advertisements, Promotional or Marketing Items (flags, banners, radio advertisements, event planning).
• Dining out for business meetings or lunches.
• Supplanting Federal, state, or local funds (e.g., using grant dollars to fund summer school classes previously offered and paid for by district or other funds).
• Applicants selected for funding are required to review the changes to the Uniform Guidance to familiarize them with what is not allowable under the new streamlined and consolidated eight existing OMB Circulars and be aware that all regulations contained within the document apply.

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